Our Annual Banquet will take place in-person in March 2022, and we’re recruiting volunteers to help plan the event. Committee members organize logistics, recruit attendees, coordinate volunteers, and secure auction items to make the banquet a successful fundraising event. The planning begins in January of 2022 and continues through the end of March, just after the event.
Each committee member is responsible for making sure the work gets done, though individual tasks may be delegated to volunteers. All committee members are required to correspond regularly via phone and email and attend meetings either in person or remotely.
Benefits
- Create a fun and engaging event to help more people support the powerful animal advocacy work that we do at Compassionate Action for Animals
- Gain skills in event planning, advertising, logistics, communication, and working with committees
- Meet like-minded animal advocates
Positions and Responsibilities
Online Auction Coordinator
- Coordinate solicitations for donations
- Determine the value and starting bid amounts, create descriptions for each item, and create the layout for the auction online
- Review and modify as needed the procedure for the auction (what time it ends, who announces it, how we collect money, etc.)
- Coordinate thank yous, organize volunteers, follow up with owners of items that were not sold, and document the results
Volunteer Coordinator
- Review and modify volunteers’ position descriptions and determine the number of volunteers needed
- Recruit volunteers through our database, newsletter, phone, email, and social media
- Coordinate volunteer positions based on the volunteers’ skills, interests, and scheduling needs
Logistics and Atmosphere Coordinator
- Work with a caterer to create a vegan menu that is interesting and appetizing to a diverse group of diners
- Determine how food will be served
- Determine supply needs, including silverware, dishware, napkins, serving utensils, and equipment to move food
- Plan table settings, decorations, and music
Invitation and Online Program Design Coordinator
- Design invitations to be sent via mail, email, and our weekly email newsletter based on past templates
- Send invitations and work with volunteers and donors to recruit their friends, family, and co-workers
- Design the program for the event itself
- Design the slideshow for the event
Social Media Coordinator
- Promote the event on Facebook and Instagram
- Create a social media plan for promotion, based on a template
- Create posts
Qualifications
- Ability to keep track of many tasks over a long period of time
- Some computer skills, especially using the CAA wiki and email
- The ability to set, manage, and meet deadlines
- Excellent written and verbal communication skills
Time Commitment
- During January, these positions require 3 to 5 hours per month
- During February, the time requirement increases to 2 to 3 hours per week
- For the last two weeks leading up to the event, the position may require as many 5 to 7 hours per week
If you’re interested in joining the Banquet Planning Committee, email Laura Matanah at laura@exploreveg.org.