Simple steps for requesting veg options at conferences and workshops
While finding veg food at events that aren't animal or diet conscious can take extra effort, we've found that a little bit of planning can make everything go smoothly. Unny Nambudiripad was attending a conference this spring, and wasn't sure what the food options would be. Two weeks before the conference, he sent this email to the coordinator of the conference:
I'm looking forward to the conference. I'm a vegan (I don't eat meat, fish, dairy, eggs, or other animal products) and I was wondering if you can accommodate my diet. If not, that's fine, I can bring my own lunch. Please let me know if you have questions. I had also indicated my dietary predilection on my registration.
Notice that the email keeps a very positive voice and doesn't demand that they provide vegan food, and he even offers to bring his own food if needed. Bringing your own food where there is no veg option can show others that while you are not demanding or hard to deal with you still stand up for your own beliefs as to what you eat.
The conference coordinator sent Unny's request to the caterer, who replied in an extremely positive way by giving several options for a vegan meal including salad, soups and a sandwich, even a vegan dessert. The caterer went so far as to ask Unny what he would like on his sandwich. He replied and gave many options for vegan sandwich fillings and also made clear that he was a flexible, non-picky, vegan eater and made sure to thank her for the accommodations.